SBA Meeting 10.4.15

SBA Meeting Minutes 10.4.15

PRESENT: AJ, Bahar, Mary, Jordan, Courtney, Britney, Crystal, Derek

NOT PRESENT: Nicole, Jess, Chanel

AJ calls to order.

Motion to approve agenda: 1^st Bahar, 2^nd Courtney

• Unanimous vote

Motion to approve minutes: 1^st Britney, 2^nd Courtesy

• Unanimous vote

Touch base with Jordan about dates for 1L rep elections.

• 1L announcement: 10/05
• Meeting 14th or 15th
• Solicitation ends the 21st (One week from the meeting)
• Campaigning 24th-30th
• Voting 31st-1st

Wellness committee: Michelle is the chair of the meeting, Ana has been more involved in the past, AJ suggested that Ana be a co-chair as well.

• Motion to add Ana as co-chair to wellness: 1^st Jordan, 2^nd Derik
• Unanimous vote

Disciplinary committee, Grading and advancement Committee both need students on the panels:

• 5 students on Disciplinary Committee, two evening
  • Suggestions: Megan Wingo, Kayla Thayer, Matt Oconner, Aman Grewal, and Tyler Suard.
• Grading and Advancement:
  • Suggestions: Mishelle Gish, Michal Jones
• Students will be contacted and touch base with AJ if interested.

Water Filter Request

• Request from Brandon (1L).
• Wants a filtered water fountain installed in library.
• Wait on a vote and let Brandon come to the SBA meeting to make a case for it.

Keurig in Library

• Library is annoyed at having to deal with it.
• Derek will make a little laminated sign with basic instructions for the Keurig table.

Bylaws Discussion ­ Claw Back / Matching Funds

• Section 1.03 Events for Profit, Charity, or Scholarships.
  • Clawback provisions­ “If an event makes a profit the CSO will be required to refund SBA the full amount of money granted or the full profit, whichever is less. The CSO must refund SBA whether or not the profit is for the CSO, charity, or a Pacific McGeorge Scholarship. If an event intends to make a profit but is unsuccessful in doing so, the CSO is not required to refund SBA.”
  • Matching funds ­ “If an event’s proceeds are going towards a charity or CSO scholarship, the CSO may request 1:1 matching funds. No refund to the SBA will be required for matching funds.”
• If Bahar sees a profit making event make a request, she will email them to inform them of the Clawback provisions. If she sees a scholarship event, she will email them about the matching funds provision.
• AJ wants to add “…or other cause as decided by the SBA” to the Matching Funds provision. Will discuss and perhaps vote on it next week.

Funding Requests

• Trial Ad Association
  • Lauryn Tully on behalf of Trial Ad.
  • Voir Dire workshop being put on by the Trial Ad Association.
  • Wants to do it before Trial Ad final trial.
  • Has civil practitioner signed up as a presenter, is looking for a criminal practitioner as well.
  • Requesting $200
  • Motion to fund in full: Courtney 1^st, Derek 2^nd
    • Unanimous
  • Federal Bar Association
    • Asha Zahrt on behalf of Fed Bar.
    • Funding request is late.
      • Submitted on time. Rebekah moved the event forward to before the 30 day mark.
    • Want to have federal practice mixer on 10/22, co-sponsored by water law and environmental law. Has reached out to the Career Development Committee.
    • It is unclear if this will be able to be successfully scheduled, waiting on hearing back from the Alumni Rep to be able to reserve the room and book the speakers.
    • Kevin from the Café has confirmed that he can do it for the money requested.
    • Requesting $1,500.
    • Table until next week when Asha will have a better sense for date and size and budget. She needn’t actually come in, but we can vote on it when we get more accurate numbers. We won’t count it as a late request.

Committee appointments. AJ thinks that we need board approval to ratify the appointments. Will do a retroactive ratification vote next week.

Budget. Bahar split the budget in half for each semester. We are almost at budget for the Fall, but the big expenses are already behind us: Start-up funds, Women’s Caucus.

Jordan and Nicole will touch base with sports committee.

Committees generally don’t know what they are supposed to be doing. Courtney volunteered to make up a committee handbook for approval.

Next meeting next week (10/11)

Motion to have online ballot in lieu of next week’s meeting, if we decide to cancel the meeting.

• 1^st Courtney, 2^nd, Britney
• Unanimous

Adjourn Meeting

• Crystal 1^st , Courtney 2^nd
• Unanimous

Minutes Recorded by Jordan Davis