SBA Board Meeting Minutes- 8.21.16

SBA Board Meeting Minutes 8.21.16

SBA Board Meeting Agenda  (8/21/16)

 

ROLL CALL:

 

Officer	Position	Presence
1Nikki Low	President	Yes
2Brittany Johnson	Day Vice President	Yes
3Chanel Saidi	Evening Vice President	Yes- via FaceTime
4Rachel Tochterman	Treasurer	Yes
5Aoibheann Cline	Secretary	Yes
6Brandon Chaidez	Representative at Large	Yes
7Sarah Papizan	4E Representative	Yes
8Sylvia La Rosa	3D Representative	Yes
9Mary Varni	3E Representative	Yes- via FaceTime
10Navi Rai	2D Representative	Yes
11Tyler Suard	2E Representative	No
TBD	1D Representative	n/a
TBD	1E Representative	n/a

 

 

1. Call to Order: Nikki @ 6:04pm

 

2. Approve Agenda for 8/21/16 Meeting

Motion to Approve: Brittany; Second: Aoibheann

 

3. Approve Committee Appointments
4. Diversity- Stella Hyunh

– Reason for: ideas, event ideas, experience, ran diversity at undergrad

– Motion to Approve: Aoibheann; Second: Silvia

– Unanimous in Favor

1. Wellness- Michelle Evans, Wesley (?)

– Reason for: good ideas, previous experience last year

– Motion to Approve: Brittan; Second: Brandon

– Unanimous in Favor

1. Career Development- Heather Sison (3L day)

-Reason for: participates in clinic on campus, CDO co-sponsor for internships

– Motion to Approve: Rachel; Second: Navi

– Unanimous in Favor

1. Sports and Activities- Chance Veal

– Reason for: ideas including- scoreboards, competition with other schools (Davis and Lincoln), charge team fees

– Motion to Approve: Silvia; Second: Sarah

– Unanimous in Favor

1. Barrister’s: Carrie Firth

– Reason for: none stated, unanimous agreement

– Proposed Date: last Saturday in January

– Motion to Approve: Brittany; Second: Chanel

– Unanimous in Favor

1. Elections Committee- Bryce Fick

– Reason for: works well with others

– Motion to Approve: Silvia; Second: Mary

– Unanimous in Favor

* committees approved

 

4. Approve 4E Appointment

– Sarah Papazian

– Abstain: Sarah

– Unanimous in Favor

 

5. Appoint SBA Members to Committees as Liaisons: (Chanel and Brittany)

– Each committee has board member, Qs,

1. Diversity- Brandon and Mary
2. Sports- Silvia and Navi
3. Barrister’s- Brittany and Rachel
4. Wellness- Sarah and Nicole
5. Elections- Chanel
6. Career Development- Aoibheann

 

6. Language for “Start-up Funds”

– Chanel Saidi and Board- $200 club bring up. Should start-up funds have to be requested or automatic?

– Proposed Changes/ Edits:

1. “will” to “may” approve: Sarah
2. 30 days to 60: Nav
3. extend date to sept 15, not Aug. in order to give clubs a chance to hold meetings and allow Rebekah to have time for club meeting: Chanel

– Request form: make clubs use money to show interest and involvement?

Arguments for/against:

– (Against) Form is redundant- Rachel

– (For) Formalism- Brandon and Aoibheann,

– (For) Documentation for club funds- Chanel

– Request form: Added Language Requirement?

– (For) Add language in form to show what they are using forms for: Sarah

– (Against) fund request form for recruitment- not where money is to be spent- Rachel

– (For) SBA documentation, accountability- Chanel

– (For) Documentation and formal, even if brief (email) for tracing- Mary

* Decision to abandon added explanation idea

– Request form: Late Provision for Funding Request?

– Exceptions or late policy language requests (add f)- Rachel

– Wait on late policy (until next meeting): Nicole

– Motion to Approve: Aug to Sept and “may” to “will” language edits: Rachel; Second: Sarah

 

7. Discuss amendment to Bylaw 5.05(a) Representative at Large description – Mary Varni

– push to next meeting

8. Discuss amendment to Bylaw 6.02 SBA standing committees – Mary Varni

– push to next meeting.

– Motion to Approve Moving items 7 and 8 on Agenda to next meeting: Chanel; Second: Brittany

9. Discuss Budget – Rachel

– Total: Rachel- 80,000 for the year

– added money to clubs throughout the year

– Budget addition request:

– Add print money for all $10: Brandon

– Input: new students did not get money: Nikki

– $10 for 1Ls @ 160 people: Rachel and Brittany

– Question: who can we talk to in admin about why no 1L’s not receiving money this year: Chanel- Nicole: will bring up in admin

– Water Filter:

– Brandon $600-700, install costs? Est $1000 total. Is there room to bring to budget

– Rachel: likely money, maybe club money (wellness) to purchase money

– Brittany: possible money in library budget

– Nicole: bring to admin meeting by tomorrow

– Rachel: 24 hr library policy, SFSU security guard employee- support from Sarah, Nicole, Aoibheann, Navi,

-Nicole to bring up in admin meeting

– Possible Compromise 6am to 2 am?- Nikki

– Sarah- close and open concerns for staff?

1. Misc. Account padding for things that may come up
2. Student Representative Events- left as is from previous years

– Silvia- if not used can we roll over to spring?

– yes: Rachel

1. Start of year BBQ- money to coffee during finals?

– Nikki- bagels if extra money

– Gazebo late night studying coffee- Chanel

1. Sports: 500 each semester
2. Mentorship- 900 to 500, to do something (ideas…)

– Brittany- mixer

– Nicole @ midterms

– Silvia- before midterms: relax time

– Nikki to plan…

1. Gardens, sustainability and wellness to wellness budget-

– wellness used all money last year

50. Elections- $50. Advised to leave in
51. Diversity and career dev- $200.

– Nikki and Silvia why only $200?

– Motion to raise budget: $300/ semester: Chanel; Second: Sarah – money could be pulled from misc. for now

1. Career Development- resume workshop

– up club funding by 200 both semesters

1. ABA Conference stays same. –> No one went, so it goes back to misc.
2. Spring looks similar except for additional parties

– End of year party- stayed same

– Halfway- bumped 50 to flat $400

– Grad party stayed same

– End of year- more money, because no beginning of year BBQ

– bounce houses and fun budget?- Rachel

– Barrister’s- increase by $1000 to go for cheaper ticket cost by padding budget (even if $5-10 cheaper)

– Nikki: open for discussion, but EXPENSIVE because of all costs

– Rachel: cut costs in decorations by leaving to Barrister’s committee

– All of Board favors increase

– Budget in total:  All of Board is Content

 

* ABA Representative- Wilson Bao

– Reasons for: qualified, only respondant

– Motion to Approve: Brittany; Second: Brandon

 

10. Claw-back policy (Chanel)
    1. How we are to explain it to club members
       1. Purpose- To give clubs funding up to a certain amount. If charge cover cost, SBA does not pad that account. The Club can then claw back amount raised by cover charge
          1. Why- Scholarship issue at fall extravaganza. Scholarship funding
          2. Should a clause be added for events that charge amounts- blanket for all requests/disclaimer, in order to take back SBA contribution

 

11. Language for late requests in by laws

– All Board Members: take stab at drafting, one sentence. Rachel to work with Rebekah at treasurer meeting

– policy sect 1.01 (f)

– Very general, add case by case basis- Chanel

– Not case by case, blanket policy by date delayed- Rachel

– Days à Week penalty assessments, 3 week cutoff suggestion?

– 1-3 day, 1 week, 2 week

– Policy, club funding (i) amended: Chanel

– non- alcoholic language from food and drink. Suggestion for language to be approved

 

12. Group/individual dates for Pictures

– ask if Isabella can do Sunday

– schedule TBD

 

13. Discuss dates of major events on campus.

– Nikki to discuss at faculty meeting

– Tentative Event Dates

– 1L comp: need to ask Bricker

– Jan 28: Barrister’s

– Diversity week: TBD, possible Valentine’s day week

– Fall Spectacular: Nov 5. Need to check with Levine for Oct 8

– Women’s caucus: Oct 30

– IP week: Jan 23-26

– Senior day: TBD

– Family day: Apr 2

 

SBA Upcoming Meetings:

 

– Bi-weekly meetings: Sept 4^th meeting to move to the 28^th (6pm),

– Sept 11^th at 6pm

– Sept 25^th at 6pm

– Oct 2^nd Nikki at Mock Trail, Britt to run meeting

– Oct 23^rd at 6pm

– NO meeting on Oct 30^th

– Nov 6^th

– Following meetings to be played by ear, possible Nov 13^th meeting

 

14. Close Meeting

– Motion to Close the Meeting: Sarah; Second- Brandon