SBA Meeting Minutes- 4.9.17

SBA Board Meeting Agenda   (4/9/17)

 

  1. Call to Order
    1. Nikki @ 6:09
  2. Approve minutes for 3/26/17 meeting
    1. Mtn to Approve: Chanel, 2nd: Chirs
  3. Approve Agenda for 4/9/17 meeting
    1. Mtn to Approve: Brit, 2nd: Rachel
  1. Roll Call (Aoibheann)
    1. President: Nikki- present
    2. Day Vice President: Brit- present
    3. Evening Vice President: Chanel- present
    4. Treasurer: Rachel- present
    5. Secretary: Aoibheann- present
    6. Representative at Large: Brandon- present
    7. 4E Representative: Sarah- present
    8. 3D Representative: Sylvia- present
    9. 3E Representative: Mary- present
    10. 2D Representative: Navi- present
    11. 1D Representative: Elise- present
    12. 1E Representative: Chris- present
  1. Funding Requests
    1. Strategic Games Club (Richard Dunia)
      1. Would like to plan a formal event to attract more students to the club
      2. Pizza and games to purchase
  • Cards against humanity, Secret Hitler, Sife ect.
  1. Nikki- where are games going to be kept?
    1. Club to get a “game chest”
    2. Library loan type of chest, games will be available to students on campus
    3. Keep games on campus
  2. Brit- CSO has space to store
  3. Food – $100 for pizza, rest is for games
  • Mtn to Fund in Full: Chanel, 2nd: Navi
    1. Comment: Nikki- games must be kept on campus and possibly in upstairs lockers
    2. Brit: are all students going to be invited to play?
      1. yes
  • “on campus” means a location on campus accessible to all students, not in a n apartment
  1. LLSA (Sylvia)
  1. $1300 for 23rd Annual Celebration of the Culture Event
  2. Justice ___? – Keynote Speaker
  3. Local Latino vendors to be present
  4. Hosted at Maya Huel – park
  5. Proceeds
  6. $1200 in account, but $700 in reimbursements in wait
  7. auction money goes to the Diversity Scholarship
  8. Nikki- how much has LLSA requested this year?
  9. Rachel- to double checking how much the club can request- $3000
    1. Have requested 600
  10. Mtn to Approve: Chanel, 2nd: Brandon
  1. One and Done Update (Nicole)
    1. Bar buddies- pair up with someone in your course at random randomly to check-in with periodically
    2. Incentive – chance to win a hotel room at the Sheraton during Bar exam
    3. G&H classrooms to be open during summer, one for individual and one for group study
    4. Out of state bar takers- hook up student with Alumni in that state
    5. Email to be sent out to notify all students
  1. Elections Update (Nicole)
    1. Bryce- Election Chair has been doing great
    2. Chanel- are all positions being run for?
      1. Nikki – yes
    3. All dates are on schedule
  1. End of Year BBQ (Rachel and Brit)
    1. Rachel- bounce houses have been approved by risk management
    2. Everyone will need to sign a waiver
      1. Wristband provided in exchange at check-in
    3. Navi- Moylan has told students
    4. Dunk Tank with faculty in the seat- $1 the throw
      1. Scholarship to student of the faculty choice
    5. Leatherbys ice cream
    6. Free shirts and food
    7. Dean Gifts- still in planning
    8. Croxall- working with him to have event planned with beer
    9. $6000 budget
      1. within budget
      2. possible photo booth
    10. Britt- who is going to run the cotton candy machine
      1. Nikki- possibly a faculty member will run it
    11. Sylvia- needs an additional table for seniors to pick up gifts
    12. Rachel- Gift bags?
      1. Sylvia- no more money in the budget
      2. Nikki- reimbursed for costs?
        1. Rachel- yes- but needs receipts
        2. Look to amazon or Target
        3. Rachel to set up table to keep in theme,
        4. Britt- will have a graduating seniors list
        5. Sarah- $20/100
      3. Chanel- to order gift bags. Sarah to send the Amazon order link to Chanel
        1. For 140 students
      4. Time- 3:30- 6pm
  1. SBA sponsored Breakfast (All)
    1. Last day of classes = 25th
    2. Sponsor breakfast April 26th-10th of May
    3. Rachel- every other day?
      1. Nikki- start on 26th and do every other day
      2. Dates- 6 days total
        1. Apr 26th, 28th and May 1st, 3rd, 5th , 9th
        2. 8-10am, 4-6pm
  • extra money has been set aside for Spring
  1. How much money is left for next year’s SBA board?
    1. At least $20,000 to start out next year
  2. Outstanding receipts? None
  1. Commencement Speaker Update (Sylvia/Nicole)
    1. Vote for faculty will occur on same weekend students are voting for SBA
      1. 14th-17th
    2. Email on 19th announcing speaker and student speaker voting on same day
    3. Britt- will an announcement me made?
      1. Sylvia- yes
  1. Alumni Board meeting update (Nicole)
    1. Commencement date was sent
    2. End of the year BBQ date was announced and invites extended
      1. Possibly 5 people from the Alumni board will be in attendance
  1. Additional Issues
    1. Chris- Coin-Op for 1L end of the year event
    2. Senior Awards will be done and voted on for tomorrow by Nikki and Faculty
    3. Additional Items- Rachel purchased the diploma frame
    4. Last meeting is the 23rd
      1. Britt- can we move up the party to 5pm?
        1. CHANGE 5:30 start time

13. Adjourn

  1. All board members are in favor, no nayes, no abstainsSBA Board Meeting Minutes 4.9.17
Name of Chartered Student Organization (Primary Organizer) Strategic Games Club
Co-Sponsor(s) * None.
Event or Activity Name * Tabletop Friday
Has this event or activity been approved by the Office of Student Affairs? * In progress (Event Request Form already submitted)
Date your event or activity will take place * Friday, April 21, 2017
Please describe the event or activity you are proposing *
This is an event where the SGC is getting the word or for its game days. Typically we meet in the Student Center on Friday, but we want to encourage people to join us regularly. The food should help interest people initially, but they should stay when they see how much fun everyone is having. Also, the timing of the event is before finals and provides a time for students to de-stress before they buckle down and start studying.

This is also a time to help the SGC build up its board game inventory. Right now, our club president brings his games to share with the club. His collection of board games is enormous, but he is graduating. This will be a time for the club to purchase its member favorite games and keep them in a club game box to insure that the club will always have table top games for its regular Friday game day.

Total estimated cost of event * $455.67
Total amount you are requesting from the SBA * $455.67
How much money do you currently have in your organization’s account? (be exact)* $200.00
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 25
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * This number is based on our current attendance of regular meetings + the expected draw that certain games have (some people say that they are really interested in a particular game and that they will show up if we are playing that particular game. Examples include, Secret Hitler, Cards Against Humanity, or Catan), + a few extra people that are only interested in Free Pizza.
How do you plan to advertise this event? * We will advertise in the docket, word of mouth, and a few posters potentially.
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes
How do you anticipate the SBA funds will be used (check all that apply) * ·         Food & nonalcoholic drinks

·         Other (specify exact items below in your line item breakdown)

Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * See attached file.
Line Item Breakdown of Expenses (upload) costs_for_event.xlsx11.31 KB · XLSX
Name * Richard Dunia
Phone Number * (559) 696-0184
Email * r_dunia@u.pacific.edu
Title * Co President
Name of Chartered Student Organization (Primary Organizer) LLSA
Co-Sponsor(s) * N/A
Event or Activity Name * Celebracion de la Cultura
Has this event or activity been approved by the Office of Student Affairs? * Yes
Date your event or activity will take place * Friday, April 14, 2017
Please describe the event or activity you are proposing *
The McGeorge Latino/a Law Student Association (LLSA) cordially invite you to our 23rd Annual Celebración de la Cultura on Friday, April 14, 2017, at Mayahuel in Downtown Sacramento.The celebration will include dinner, tequila tastings or 2 drink tickets, a raffle, silent auction and a no host bar. We will also be hosting our honored keynote speaker this year, former Associate Justice of the California Supreme Court Cruz Reynoso. This year’s event will benefit two causes. First, a portion of profits raised from the event will be donated to the school’s Diversity Scholarship. Second, all proceeds raised from the silent auction will benefit a scholarship administered by the non-profit Instituto Centroamericano de Estudios Sociales y Desarrollo (INCEDES), which provides funding to school age children in an indigenous village in Guatemala to cover school costs, physical exams, and other necessities to enable them to gain an education.
Total estimated cost of event * $1,500.00
Total amount you are requesting from the SBA * $1,300.00
How much money do you currently have in your organization’s account? (be exact)* $250.00
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 50
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * RSVPs, prior attendance, interest on FB, and interest because of the speaker.
How do you plan to advertise this event? * FB, Docket, emails, post cards
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes
How do you anticipate the SBA funds will be used (check all that apply) * ·         Food & nonalcoholic drinks

·         Printing & administrative costs

·         Venue rental fees

·         Guest speaker (travel, speaking fees, etc.)

Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * Keynote Speaker gift: $150
Venue Rental: $500
Food: $500
Centerpieces: $150
Keynote speaker ticket and guest: $100
Printing and admin costs: $100
Name * Sylvia La Rosa
Phone Number * (310) 908-9971
Email * s_larosa@u.pacific.edu
Title * President

About Anthony Crisostomo

Student Bar Association President 2015 - 2016
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