SBA Board Meeting Minutes- 11.6.16

By Anthony Crisostomo on March 27, 2017 in SBA Secretary Notes and Minutes

SBA Board Meeting Agenda (11/6/16)

Call to Order
1. Roll Call- Aoibheann, Chanel, Brandon, Rachel, Britt, Mary, Sarah, Nikki, Tyler, Sylvia
2. Start: 6:00pm by Nikki
Approve minutes for 10/25/16 meeting
1. Motion to approve- Chanel; second- Brandon; all in favor
Approve Agenda for 11/6/16
1. Motion to approve- Chanel, second- Sarah; all in favor
Funding Requests
1. TAA, Moot Court, Negotiations
  1. Kick off w/ BBQ- funding for food and advertising
  2. $1500 total, spilt between all 3 clubs- $500 each

Motion to Approve- Chanel , second- Britt

Name of Chartered Student Organization (Primary Organizer)	Moot Court Society
Co-Sponsor(s) *	Mock Trial and Alternative Dispute Resolution
Event or Activity Name *	First Year Advocacy Competition BBQ
Has this event or activity been approved by the Office of Student Affairs? *	In progress (Event Request Form already submitted)
Date your event or activity will take place *	Thursday, January 12, 2017
Please describe the event or activity you are proposing *	Joint BBQ with Mock Trial and ADR to kickoff and promote the first year advocacy competitions. These competitions begin in spring and will host a joint problem. The First Year Moot Court Competition is a fun, competitive competition that helps students learn how to prepare an appellate style brief and argue before a panel of judges. It helps students develop the skills they need to succeed in GLS II and acts as tryouts for 2L and 2E research assistant positions.
Total estimated cost of event *	$1,500.00
Total amount you are requesting from the SBA *	$500.00
How much money do you currently have in your organization’s account? (be exact) *	$200.00
Will this activity be open to the entire student body? *	Yes
How many participants are you expecting? *	100
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? *	Prior attendance. (1L students, judges during prelimiary and final rounds) and prior attendance to the BBQ.
How do you plan to advertise this event? *	Flyers, facebook, docket, class announcements, chalking.
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) *	Yes
How do you anticipate the SBA funds will be used (check all that apply) *	· Food & nonalcoholic drinks · Printing & administrative costs · Other (specify exact items below in your line item breakdown)
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) *	Food: Most of the money we are requesting will be used to for the BBQ. Printing & Administrative Costs: Printing flyers and promotional materials.
Name *	Mary Varni
Phone Number *	(209) 535-8693
Email *	m_varni1@u.pacific.edu
Title *	Treasurer, Moot Court Society
Name of Chartered Student Organization (Primary Organizer)	Alternative Dispute Resolution Club
Co-Sponsor(s) *	Moot Court Society, Trial Advocacy Association
Event or Activity Name *	First Year Advocacy Competition BBQ
Has this event or activity been approved by the Office of Student Affairs? *	In progress (Event Request Form already submitted)
Date your event or activity will take place *	Thursday, January 12, 2017
Please describe the event or activity you are proposing *	All first year students are welcome to attend the kickoff to the First Year Advocacy Competitions. This is a chance to meet members of the mock trial, moot court, an alternative dispute resolution teams and learn more about their spring advocacy competitions. Each team provides a great opportunity to prepare students to become an outstanding advocate, whether your career takes you to the courtroom, the boardroom, or beyond.
Total estimated cost of event *	$1,405.08
Total amount you are requesting from the SBA *	$500.00
How much money do you currently have in your organization’s account? (be exact) *	$665.41
Will this activity be open to the entire student body? *	Yes
How many participants are you expecting? *	100
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? *	Prior Attendance from last year and the current 1L class size
How do you plan to advertise this event? *	Social Media, Class announcements, Chalkboards
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) *	Yes
How do you anticipate the SBA funds will be used (check all that apply) *	· Food & nonalcoholic drinks
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) *	$12.95 a person. It includes Burger/cheeseburger Chicken sandwich Garden Burger Pasta Salad Green Salad Fruit Salad Cookies Bottled water/Sodas
Name *	Keegan Doheney
Phone Number *	(818) 540-5847
Email *	doheney26@gmail.com
Title *	ADR President

Breakfast- 2 weeks of breakfast, $250 MILS funding request
1. Decrease funding request amount
2. Cold breakfast – see calendar below

Clubs to spend no more than $250

Motion to Amend- Aoibheann, second- Chanel

Name of Chartered Student Organization (Primary Organizer)	McGeorge International Law Society
Co-Sponsor(s) *	Student Bar Association
Event or Activity Name *	Gimme a Break
Has this event or activity been approved by the Office of Student Affairs? *	In progress (Event Request Form already submitted)
Date your event or activity will take place *	Tuesday, November 29, 2016
Please describe the event or activity you are proposing *	Providing students coffee and snacks during finals
Total estimated cost of event *	$600.00
Total amount you are requesting from the SBA *	$600.00
How much money do you currently have in your organization’s account? (be exact) *	$300.00
Will this activity be open to the entire student body? *	Yes
How many participants are you expecting? *	100
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? *	Prior attendance
How do you plan to advertise this event? *	Docket, facebook, email
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) *	Yes
How do you anticipate the SBA funds will be used (check all that apply) *	· Food & nonalcoholic drinks
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) *	Coffee and OJ through Bon Appetite and donuts. Bon Appetite will cost about $300.00-$350.00. We are planning to get donuts from Marie’s Donuts which cost $0.60 – $0.90 each.
Name *	Mary Varni
Phone Number *	(209) 535-8693
Email *	m_varni1@u.pacific.edu
Title *	Treasurer, McGeorge International Law Society

Legal Music Society: 10/17 agenda
1. Motion to approve-Chanel, second- Mary, abstain- Tyler
Mentorship program mixer
1. Tomorrow night, Britt to post on Section B, Rachel to post on Section A Facebook pages
2. Serving appetizers in the Rotunda, 5-6pm
3. Chanel send out email blast to all 1Ls
Bylaw edits (Rachel)
1. SBA blog updating – Secretary’s role (Aoibheann)
  1. Bylaw edit amendments to be posted on the blog
  2. Pushing off edits for next meeting to allow board to review, last meeting before break
2. 1L elections
  1. Winners!!
    1. Elise Rice (1L)
    2. Chris Nielsen (1L evening)
  2. Half-way there party update
    1. Moved to Jan 14, 2016
    2. 100 spots- buying tickets based on RSVPs
    3. Navi, Nikki, Sylvia sober persons
    4. +1s pay full $40 for ticket
    5. Put updates on Facebook page- Navi
  3. Give me a break schedule – 150 people; $5,000
    1. 11/28 – SBA:
    2. 11/29 – MILS
    3. 11/30 – SBA:
    4. 12/1 – FBA
    5. 12/2 – SBA:
    6. 12/5 – LLSA
    7. 12/6 – SBA:
    8. 12/7 – PAD
    9. 12/8 –SBA:
    10. 12/9 – JBC
      1. SBA sponsoring 5 hot breakfasts
        
        $1600 in Rep budget, $4000 in Misc. budget = $5600 total available
        
        $5000 budget cap for 5 days of breakfast
        
        Vote: all in favor, no abstains, not nays
        
        $250 for midterms out of misc. budget
        
        (150 people) 100 people in morning, 50 in evening food spread between am and pm
        
        9am finals and evening finals
        
        Trial run on first day for amount of food
        
        Estimate 150 people to serve on first day
        
        Talk to Kevin about posting by Nov 14