SBA Board Meeting Minutes – 2.11.17

By on March 27, 2017 in SBA Secretary Notes and Minutes

SBA Board Meeting Minutes 2.11.17

SBA Board Meeting Agenda   (2/11/17)

 

  1. Call to Order @ 6:05. Nikki
    1. Roll Call: Nikki, Chanel, Britt, Rachel, Mary, Elise, Chris, Brandon (Navi: skype, Sarah: phone-in)
      1. Special Guests: Dean McGuire, Dean Mootz
    2. Approve minutes for 11/29/17 meeting
      1. Mtn to Approve: Britt, Second: Brandon
    3. Approve Agenda for 2/12/17 meeting
      1. Mtn to Approve: Chanel, Second: Elise
    4. Dean Mootz Update (and Dean McGuire)
      1. Here to discuss a situation on campus- see campus wide security email
        1. Dean Mootz
          1. Never any immediate threat on campus, and still not the same
          2. All protocols followed
        2. Dean McGuire
          1. Psych on campus from 12pm-8pm in S-3
          2. Stacy Turks/ Dr. Brody
          3. Available to all students
          4. Dean McGuire’s contact: 916-739-7089
  • Decision has not been made regarding long term re-admittance to campus (constrained by FERPA and health officers by HIPAA)
  1. Certain individuals have been given specific information
    1. (limited by health officials and police officers)
  2. The individual has a network in place to receive help
  3. Public safety is aware of the situation which should provide persons on campus with peace of mind
  • No need for Sac PD contact at this time. Close established connection is already in place with Sac PD if this becomes necessary
  • Social Media Concerns: emphasize as student leaders to post or perpetuate social media frenzy regarding the situation. Dean Mootz does not want to discourage those from posting but encourages SBA to educate and ease students minds.
  1. Funding Requests
    1. IPSA
      1. No representative- Rachel will contact
    2. SELS
      1. Gustavo Ponce (present representative)
      2. Students to pay $27/ticket
        1. Non-students pay full price ticket
  • Event on a Saturday to accommodate evening students?
    1. Proposed dates:
    2. 900 requested- 30 tickets
      1. Original Request: $57
      2. Friday game Mar 10- $67
      3. Saturday
    3. Funding request at of $30/ticket? – Rachel
      1. Additional $210
    4. Legal aspect: proposed speakers- Mr. Price: out house counsel; Mrs. Kolokotronis- CTO of Business operations ; Mr. Nagle- Co-owner
    5. Request received regarding Jimmy Eat World Tickets (legal Music Society)-
      1. Concern: funding tickets for a basketball game as opposed to concert
        1. Consistency factor: Legal component
        2. Off-campus funding social events-should be a stipulation for a legal component to the event, or no approved funding
  • Mtn to Approve: Chanel (conditional upon info below); Second: Navi
    1. $1,200
    2. Consistency in funding request- requires legal component to social event
    3. Conditional approval on funding regarding confirmation on legal speaker at the event (off-campus events)
    4. Stipulation: 1 week to confirm legal speaker, or no funding; 3 weeks to buy tickets
      1. Gustavo to talk to ticket seller regarding purchase
      2. Email to Nikki to confirm
    5. Ayes: all, Nays: none
  1. MOOT COURT
    1. Money for snacks at competition
    2. Previous funds were expended at the BBQ
  • $125 for preliminary rounds
    1. Mtn to Approve: Chanel, Second: Rachel
    2. Ayes: all; Nays: None; Abstain: Mary
  1. Semis/Finals
    1. Additional $125
    2. Mtn to Approve: Chanel; Second: Rachel
Name of Chartered Student Organization (Primary Organizer) IPSA
Co-Sponsor(s) * IPSA
Event or Activity Name * McGeorge Reciprocity Ring
Has this event or activity been approved by the Office of Student Affairs? * In progress (Event Request Form already submitted)
Date your event or activity will take place * Wednesday, March 1, 2017
Please describe the event or activity you are proposing * 10-15 students will get together in a room over lunch break. We will go around the circle introducing ourselves and making requests to the group: connections, a mentor, an internship, a job, etc. After each person says what he or she wants, the group will use its connections and knowledge to try and fill the request. We will go around the circle until everyone has made a request.
Total estimated cost of event * $40.00
Total amount you are requesting from the SBA * $40.00
How much money do you currently have in your organization’s account? (be exact) * $641.09
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 15
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * We got 9 last time, expecting a little growth.
How do you plan to advertise this event? * Facebook, word of mouth, the docket
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes
How do you anticipate the SBA funds will be used (check all that apply) * ·         Food & nonalcoholic drinks
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * March 1 meeting: $20, 3 Little Caesars pizzas
April 5 meeting: $20, 3 Little Caesars pizzas
Name * Tyler Suard
Phone Number * (213) 610-8634
Email * t_suard@u.pacific.edu
Title * IPSA VP of Corporate Relations
 

Name of Chartered Student Organization (Primary Organizer) 

  

SELS

Co-Sponsor(s)

*

  

NA

Event or Activity Name

*

  

Kings game

Has this event or activity been approved by the Office of Student Affairs?

*

  

In progress (Event Request Form already submitted)

Date your event or activity will take place

*

Tuesday, April 4, 2017

Please describe the event or activity you are proposing

*

  

Looking to go the Kings game and speak to a representative of the organization. Tickets are $57 and we are looking to get SBA funds to get the price down to $27.

Total estimated cost of event

*

$1,710.00

Total amount you are requesting from the SBA

*

$900.00

How much money do you currently have in your organization’s account? (be exact)

*

$700.00

Will this activity be open to the entire student body?

*

  

Yes

How many participants are you expecting?

*

  

30

What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…?

*

  

the number of tickets sold in the bundle.

How do you plan to advertise this event?

*

  

Word of mouth, the Docket, Tabling, and Facebook.

Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250)

*

  

Yes

How do you anticipate the SBA funds will be used (check all that apply)

*

  

 

·         Other (specify exact items below in your line item breakdown)

 

Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.)

*

  

Tickets for Kings game

Tickets cost $57 x 30= $1,710

price reduction of $30 per ticket

$30 x 30= $900

Name

*

Gustavo

Ponce

Phone Number

*

(925) 597-1027
 

Name of Chartered Student Organization (Primary Organizer) Moot Court Society
Co-Sponsor(s) * None
Event or Activity Name * First Year Moot Court Competition
Has this event or activity been approved by the Office of Student Affairs? * In progress (Event Request Form already submitted)
Date your event or activity will take place * Saturday, February 25, 2017
Please describe the event or activity you are proposing * Preliminary rounds of the First Year Moot Court Competition.
Total estimated cost of event * $125.00
Total amount you are requesting from the SBA * $125.00
How much money do you currently have in your organization’s account? (be exact) * $100.00
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 40
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * The number of participants enrolled and student judges.
How do you plan to advertise this event? * Docket, email, facebook, and posters.
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes
How do you anticipate the SBA funds will be used (check all that apply) * ·         Food & nonalcoholic drinks
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * We would like to buy snacks, bottled water, and drinks for participants and student judges.
Name * Mary Varni
Phone Number * (209) 535-8693
Email * m_varni1@u.pacific.edu
Title * Moot Court Society Treasurer

Email

*

g_ponce1@u.pacific.edu

Title

*

  

President
Name of Chartered Student Organization (Primary Organizer) Moot Court Society  
Co-Sponsor(s) * None  
Event or Activity Name * First Year Moot Court Competition  
Has this event or activity been approved by the Office of Student Affairs? * In progress (Event Request Form already submitted)  
Date your event or activity will take place * Saturday, February 25, 2017  
Please describe the event or activity you are proposing * Preliminary rounds of the First Year Moot Court Competition.  
Total estimated cost of event * $125.00  
Total amount you are requesting from the SBA * $125.00  
How much money do you currently have in your organization’s account? (be exact) * $100.00  
Will this activity be open to the entire student body? * Yes  
How many participants are you expecting? * 40  
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * The number of participants enrolled and student judges.  
How do you plan to advertise this event? * Docket, email, facebook, and posters.  
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes  
How do you anticipate the SBA funds will be used (check all that apply) * ·         Food & nonalcoholic drinks  
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * We would like to buy snacks, bottled water, and drinks for participants and student judges.  
Name * Mary Varni  
Phone Number * (209) 535-8693  
Email * m_varni1@u.pacific.edu  
Title * Moot Court Society Treasurer  
  1. BLSA
  2. Proposed Bylaw (Brit and Rachel)
    1. 2 absences
    2. Brandon- timing concern, now every week, but what if every other week?
    3. Call-in Policy:
      1. Extenuating circumstances:
        1. Notify president prior to the meeting
        2. Equivalent to 1 meeting
          1. Brandon- disagrees
          2. Navi- middle ground- call-in = tardy
          3. Chanel- first time on board call-in always had call ins and worked out fine
        3. Term = whole year
      2. Nikki- allowing the cap, you can choose your schedule: SBA is a job and you can run if you can make it
  • Sylvia- President’s discretion: if president has discretion and is absent who has discretion?
    1. 2/3 vote of the board to remove the President
  1. Chris: UC Hastings: administrative removal, board can choose simple majority to keep board member on the Board
    1. Attendance should be a lower threshold
      1. Section (v) appeal is a simple majority of the Board members for re-instatement
    2. Rachel: President’s discretion limits the publicity of the extenuating circumstances
    3. Video conference = tardy, 2 tardies = absence
  • Chanel-
    1. Concern is evening student availability and lack of ability to fully participate in SBA activities
      1. May lead to lack of willingness to run
  • Nikki- call in person needs to make arrangements prior the meeting start time and designate the person prior to the start of the meeting
  1. Amendments to be made: Nikki to send out amendments, vote on in next weekend
  1. Graduate student update (Brit and Brandon)
    1. Britt: CSO capacity meeting not SBA capacity, anger over lack of SBA representation
      1. Clem: LLM International Rep expressed unwelcome feeling at SBA events
        1. Feels there should be a LLM Rep on the Board
      2. Brandon- draft an email on behalf of SBA (by Tues.) regarding concerns and interest of LLMs
        1. Britt- include dates of future SBA meetings
      3. NEED bylaw revision of all dues paying members of SBA… LLM, MSL, ect…. ?
        1. Current language states “all LLM and cohorts without representation…”
      4. Graduation Stoles (Brit)
        1. $65/each
        2. 5 current SBA members
        3. (3) past SBA members
        4. Mtn to Approve: Aoibheann; Second: Chris
        5. Ayes: all, Nays: none, Abstains: none
      5. Senior Day (Brit)
        1. March 28th
        2. Fair for seniors
        3. Each student has passports for all department and stations
        4. Need student rep for SBA station from 4-6pm
          1. Mary, Aoibheann (5:15-6)
        5. Raffle Prize?
          1. McGeorge diploma frame, license plate?
            1. #1 choice grad diploma frame
            2. Mtn to Approve Diploma Frame: Chanel; Second: Elise
            3. Rachel to find out total cost- out the door
          2. Reorganizing responsibilities of board members (Nicole, Rach, Britt)
            1. (Save for next time)
          3. Commencement update
            1. Ball is rolling with Dean Colatrella with nominations and McGeorge alumni proposed speaker
              1. Voting to occur during senior day (late March)
              2. 10min faculty + 10min alumni speaker
            2. Future Elections:
              1. March 19th – Send email regarding all-candidates meeting
              2. March 26th – Meeting for interested candidates (5:30pm-6pm)
                1. March 27th – Lunchtime meeting
              3. April 3rd – Last date for signatures return
              4. April 4-14th – Campaigning
              5. April 14-17th at 5pm – Voting
              6. April 19th – Elections announcement

10. Closed portion of meeting (Nicole)

11. Adjourn Meeting- Nikki @ 7:56 p.m.

  1. All in favor- no nays, no abstains

About Anthony Crisostomo

Student Bar Association President 2015 - 2016
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