SBA Board Meeting Minutes- 2.26.17

By Anthony Crisostomo on March 27, 2017 in SBA Secretary Notes and Minutes

SBA Board Meeting Minutes 2.26.17

SBA Board Meeting Agenda (2/26/17)

Call to Order
1. Nikki @ 6:24
2. Roll Call: Nikki, Brandon, Aoibheann, Elise, Navi, Sylvia, Chanel, Britt, Sarah, Chris
  1. Video- Rachel (1 tardy)
3. Approve minutes for 2/12/17 meeting
  1. Mtn: chanel, 2^nd Sylvia
4. Approve Agenda for 2/26/17 meeting
  1. Mtn: Aoibheann, 2^nd Sarah
5. Funding Requests
  1. BLSA
    1. Britt: Family Day- Sunday April 32, bounce houses, bbq face paint, games
    2. Open to friends and family

BLSA contribution: $ 500, $1100 with 2 events pending (diversity week and
1. 2, 500 request
  1. Amend: $3000
  2. Mtn: Chanel, 2^nd Brandon
    1. Abstain: Britt
  3. Sports Committee
    1. Late request: committee request not club request
    2. Sylvia: BB league uses Sac High League after hours through connections
      1. St hope charter school district $15/hr for janitorial services
      2. $30/hr usage rate

9 weeks and 7 players on each team

Each team paying $20
Volunteer referee
Requesting – $1400
1. $1000 in committee account currently
2. Next year charge more and budget more because we are now aware of the pre-existing deal that cut charges
  1. Aoibheann: note- aye vote contingent upon the above recommendations

Budget less next year because score board has been purchased
Mtn: Chanel, 2^nd Britt

2E replacement
1. Nikki- appointment recommendation: Leonardo Sandoval
Alumni Retreat update
1. Nikki recap from Alumni board retreat in Vegas
  1. Admitted and prospective students on first night
  2. Alumni meetings: Goals of alumni board
    1. Alumni involvement increase in each chapter
      1. Donations
        
        Pal Match- every 50,000 is matched
      2. Current student interaction and promotion
        
        Each board member must participate in student run event
      3. Recruitment
        
        How to help current and recently graduated student connection

Overall positive and motivating event

Graduating class- start thinking about class gifts
1. ($25/person to donate a scholarship)
2. Price not fixed, but negotiable
3. Scholarship is the typical gift
Amended 4.06 bylaw (Britt and Rachel)
1. Received from Rachel @ 6:45 on 2/26/17
2. Yellow is existing proposal, green is additions and amendments
3. Chris- section (v) still 2/3 vote by President
  1. Rachel recommends keeping 2/3 consistent
  2. Chris- 2/3 is a high threshold for this re-instatement
    1. Recommends majority

Mtn to amend to make re-instatement majority vote: Chris, 2^nd Brandon
1. Aye: Chris, Sarah, Brandon, Elise, Sylvia, Chanel, Britt, Navi. Nay: Rachel

Rachel: recommend 10 min tardy policy vs. 15 min policy
1. Mtn to amend 10-minute policy: Rachel, 2^nd Elise
  1. Mtn: Rachel, Elise: 2^nd
    1. Aye: Aoibheann, chris, elise, Sylvia, Rachel
    2. Abstain: chanel, sarah
    3. Nay: Brandon
    4. Does not pass, fails to obtain majority: stays at 15 min
  2. Chanel: evening students should have flexibility, disagrees with video conferencing policy as a tardy. Evening students have Mom, students, employees, Megan- past E rep called in every week and was successful, there is a difference between D and E student life
    1. Rachel: exceptions can be taken into account
    2. Sarah in support, and favors the exception/ extenuating circumstances consideration
  3. Nikki- hopeful of future Presidents being cognizant of evening students differing need
2. Mtn to add: POSTED time of the meeting, not roll call time at start of session
  1. Navi, second Rachel
3. Mtn: Britt, 2^nd Navi
  1. Nay: Chanel
4. Brandon: tardy and absences stay in effect- Nikki yes
Reorganization of SBA positions
1. Redefining positions
  1. Moved to next meeting
2. Adjourn Meeting
  1. Nikki @ 7:05
    1. Mtn: Sarah, 2^nd Chanel

Name of Chartered Student Organization (Primary Organizer)	BLSA
Co-Sponsor(s) *	N/A
Event or Activity Name *	BLSA Presents \| Family Day
Has this event or activity been approved by the Office of Student Affairs? *	Yes
Date your event or activity will take place *	Sunday, April 2, 2017
Please describe the event or activity you are proposing *	Family Day is a traditional BLSA event and one that BLSA is mostly known for. Faculty, staff, students and their families and friends are invited to the Quad to enjoy barbecue catered by Sandra Dee’s Bar-B-Que. Attendees can also enjoy family friendly music provided by our DJ, and also to have fun in the bounce houses. Everyone is invited. Other organizations may provide games and face painting.
Total estimated cost of event *	$3,000.00
Total amount you are requesting from the SBA *	$2,500.00
How much money do you currently have in your organization’s account? (be exact) *	$1,163.86
Will this activity be open to the entire student body? *	Yes
How many participants are you expecting? *	100
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? *	Prior attendance
How do you plan to advertise this event? *	The Docket, Facebook, work of mouth, etc.
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) *	Yes
How do you anticipate the SBA funds will be used (check all that apply) *	· Food & nonalcoholic drinks · Venue rental fees · Other (specify exact items below in your line item breakdown)
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.)*	Food: $2213.58 Drinks: $150 DJ: $200 Bounce Houses: $200
Name *	Brittany Johnson
Phone Number *	(707) 439-5726
Email *	b_johnson24@u.pacific.edu
Title *	Treasurer