SBA Board Meeting Minutes- 3.12.17

By on March 27, 2017 in SBA Secretary Notes and Minutes

SBA Board Meeting Agenda   (3/12/17)

 

  1. Call to Order
    1. @6:01 Nikki
  2. Approve minutes for 2/26/17 meeting
    1. Mtn to Approve: Rachel, 2nd: Britt
  3. Approve Agenda for 3/12/17 meeting
    1. Mtn to Approve: Rachel, 2nd: Brandon
  4. Funding Requests
    1. Yoga Club (3)
      1. Rachel- UOP has a new admin in HR
        and there has been a change in policy- if someone comes to the school to run an event, needs a background check and be under UOP contract

        1. New Studio contract
          1. Vendor Yoga Teacher- Rise Yoga
            1. $100 increment costs
          2. Requests for:
            1. Mats and blocks
              1. Club has had good turnouts this year
            2. Request for March 15- $100
  • Request for April 19- $100
  1. Request for April 3- $100
    1. Mtn to Approve: Aoibheann, 2nd: Elise
      1. Abstain: Rachel
    2. 1E money request (Chris)
      1. Evening student have spring break with midterms following the break-
      2. Request for 2 coffee and cookies session
        1. Starbucks and cookies for students
          1. $150- $75/session
        2. Mtn to approve: Chris, 2nd: Chanel
      3. MSL Presentation (Sarah Kerber)-
        1. MSL is an all women co-hort, with busy schedules
        2. Bookstore hours
          1. 2 weeks prior to classes 2 hr extension-
            1. currently MSL students must take time out of life and profession
            2. Professional women and men recruitment
          2. Evening Club meetings are difficult
            1. Club meetings
              1. Not a late enough start
                1. Have someone start
              2. 5:30 ideal start, if someone is late can an officer stay late to report the meeting notes?
            2. Nikki- this is not a decision of SBA, but rather the scheduling my each individual club
          3. Class taping policies
            1. Currently only accommodated for learning disability, military, other limited circumstances
              1. Working professional time conflict
                1. Want time out for professional advancement conferences
                2. UC Hastings 24 hour notice
                3. Nikki to speak with Dean Colatrella
              2. Office Hours
                1. Professors with office hours during work hours
                2. Appointment policy- Nikki?
                  1. Has a requested time ever been rejected?
                    1. Schedule conflict for a specific professor
                  2. Scheduling and other info will be sent to Deans for feedback
                3. Brandon- can video conferencing be an alternative?
                  1. Awareness for the issue of office hour conflicts
                  2. Special events in the DAY
                    1. MSL students during the day (along with other non-JD program)
                    2. Christmas lunch?
  • Class Scheduling
    1. Class info for prep JD integrated classes
  1. Nikki- Will our do our best to schedule events around evening and MSL schedules
  2. Chanel- special appointment Bookstore scheduling appointments available if requested, but  not advertised
  3. Future Dean Mootz Meeting- TBD
  1. Review of 4.06 to students
    1. Feedback:
      1. 1. Am I member of sba and what do I do this with this info
      2. Can changes be sent through track changes to note changes
        1. 06 was attached separately as only changes for stricter changes for attendance
      3. Mtn to Approve: Sylvia, 2nd Nav
        1. Nay- Chanel
      4. Voting on 4.06
        1. If passionate about, bring to next meeting
        2. Proposed outside of regularly scheduled meetings
          1. To be brought on next agenda (action deferred)
        3. Bylaws
          1. To be brought on next agenda (action deferred)
        4. Roll Call (if 4.06 is voted in)
          1. Mary (absent), Sarah (tardy- video conferenced in)
        5. End of the year BBQ (Brit)
          1. 4/20 from 4-6pm
          2. Sundae station w/ Gunthers orVics
            1. OK with Kevin over $250
          3. DJ with speaker sound system
          4. Bounce House- $100
          5. Dean Mootz send-off
            1. Banner- Rachel
            2. Chanel- Cale
          6. Nikki- add Dean McGuire to the send-off party!
          7. Yard Games- SBA Wellness committee games
            1. Include games in the day to encourage students to change
            2. Club Check-out-
              1. Clubs can check out for the future
            3. Minute to win it
              1. Nikki, Aoibheann, Britt, Rach, Chris, Elise, Navi, Brandon, Sylvia, Chanel, Sarah (Sarah- absent)
                1. Dean Teams- FINALE!!!
              2. What if? Dunk tank, water balloons, pie throwing
                1. Donation winning from SBA
                2. Everyone pays $1 and goes to a charity or scholarship of the winning Dean’s choice
              3. 2017-2018 Elections
                1. Chanel= elections person
                2. Britt- dates
                  1. All candidates 3/26, 5-5:45; 3/27 12-12:45
                  2. Campaigning
                    1. Signatures due 4/3
                    2. 2 full weeks to campaign
  • Voting 4/16- 4/17 (campaigning closes)
    1. Announcements at 4/20
  1. Wellness Week review
    1. GREAT success- Nikki!
  2. Grad Party
    1. Blue Print, Thurs 5/18
      1. $2700 everything- 4-5 apps. 200 drink tix
      2. Need photo booth
  • Suggestions- class of 2017 cups
    1. Grad party gift
      1. Britt- give out gifts 4/20
      2. Sylvia- Ordering- and passed out at end of year BBQ
    2. SELS
      1. Requested $1200, only needed $600, SBA keeps $600
        1. Mtn to move extra $600 to Sylvia: Chanel, Britt: 2nd
      2. Adjourn meeting
        1. Mtn to Approve: Chanel, 2nd: Britt

 

Name of Chartered Student Organization (Primary Organizer) Yoga Club
Co-Sponsor(s) * None
Event or Activity Name * Yoga
Has this event or activity been approved by the Office of Student Affairs? * Yes
Date your event or activity will take place * Wednesday, March 15, 2017
Please describe the event or activity you are proposing * We will be paying an instructor to come to campus to teach a yoga class.
Total estimated cost of event * $100.00
Total amount you are requesting from the SBA * $100.00
How much money do you currently have in your organization’s account? (be exact) * $343.00
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 12
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * Prior attendance
How do you plan to advertise this event? * Facebook, the dock
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Not Required (request is under $250)
How do you anticipate the SBA funds will be used (check all that apply) * ·         Other (specify exact items below in your line item breakdown)
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * Payment for instructor
Name * Paula Nguyen
Phone Number * (408) 726-2866
Email * p_nguyen17@u.pacific.edu
Title * President
Name of Chartered Student Organization (Primary Organizer) Yoga Club
Co-Sponsor(s) * None
Event or Activity Name * Yoga
Has this event or activity been approved by the Office of Student Affairs? * Yes
Date your event or activity will take place * Wednesday, April 19, 2017
Please describe the event or activity you are proposing * Yoga class taught by a yoga instructor.
Total estimated cost of event * $100.00
Total amount you are requesting from the SBA * $100.00
How much money do you currently have in your organization’s account? (be exact) * $343.00
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 12
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * Prior Attendance
How do you plan to advertise this event? * Facebook and docket
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Not Required (request is under $250)
How do you anticipate the SBA funds will be used (check all that apply) * ·         Other (specify exact items below in your line item breakdown)
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * Payment for the instructor.
Name * Paula Nguyen
Phone Number * (408) 726-2866
Email * p_nguyen17@u.pacific.edu
Title * President
Name of Chartered Student Organization (Primary Organizer) Yoga Club
Co-Sponsor(s) * None
Event or Activity Name * Yoga
Has this event or activity been approved by the Office of Student Affairs? * Yes
Date your event or activity will take place * Wednesday, March 15, 2017
Please describe the event or activity you are proposing * We will be paying an instructor to come to campus to teach a yoga class.
Total estimated cost of event * $100.00
Total amount you are requesting from the SBA * $100.00
How much money do you currently have in your organization’s account? (be exact) * $343.00
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 12
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * Prior attendance
How do you plan to advertise this event? * Facebook, the dock
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Not Required (request is under $250)
How do you anticipate the SBA funds will be used (check all that apply) * ·         Other (specify exact items below in your line item breakdown)
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * Payment for instructor
Name * Paula Nguyen
Phone Number * (408) 726-2866
Email * p_nguyen17@u.pacific.edu
Title * President

 

SBA Board Meeting Minutes 3.12.17

About Anthony Crisostomo

Student Bar Association President 2015 - 2016
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