SBA Board Meeting Minutes- 3.26.17

By on March 27, 2017 in SBA Secretary Notes and Minutes

SBA Board Meeting Agenda   (3/26/17)

 

  1. Call to Order
    1. Nikki- @ 6:00pm
  2. Approve minutes for 3/12/17 meeting
    1. Mtn to Approve: Chanel, 2nd: Britt
  3. Approve Agenda for 3/26/17 meeting
    1. Mtn to Approve: Sylvia, 2nd: Britt
  4. Roll Call
    1. Present- Nicole, Chanel, Britt, Aoibheann, Rachel, Brandon, Elise (skype), Chris, Navi, Mary, Sylvia
    2. Late Arrival – Sarah
  5. Funding Requests
    1. PLSS
      1. Ryan Mahoney- 3L
        1. Silent Auction, 7th of April
        2. Raise funding for summer grants for unpaid public service internships
        3. $4500, funding request- food by Bon Appetit, on campus,
        4. Expenses earned on top of event goes to event
        5. March 15 funding request submission
          1. Keegan- late submission due to new admin involvement
          2. Ryan- request is late due to personal late submission influenced by change in administration
        6. Nikki- typically a large turnout event
        7. Ryan- grants help students to survive in summer and encourages public service
        8. Chanel- How do you make up the difference in account
          1. Ryan/Keegan- separate account that supplements the funding request, grant money comes out extra money-
          2. Britt- who is admin?
            1. Keegan- large faulty involvement
              1. Student club operates the on-campus events
              2. Melissa, Rosy- students
              3. Dean Colatrella, Molly- involved in board
            2. Claw Back?
              1. Rachel- no money has been clawed back this year
            3. Chanel- Mtn to fully fund- 10% per dollar claw back
              1. Rachel- policy discussion from previous meetings
              2. Amendment- 5% per dollar
            4. Sylvia- in agreement, but notes all clubs in future will expect the same return
            5. Navi- no profits but claw back policy was for making profit and this is the case now, not a charity but money goes to students
            6. Mtn to fully fund the event: Chanel, 2nd: Navi
              1. Nikki- case by case basis- keep in mind money in the pot that is not going to students, this situation and LAMBDA is for students only
              2. Each student has an opportunity for this grant
            7. PAD- Rachel
              1. Plus family law- Kickball tournament
                1. Open to all students and faculty
                2. Land park or Curtis park- same price
                3. Weather made the event move from fall to spring
                4. Expending 50 people
                5. PAD has no money- why no money, $500 on record is late due to money coming out of account from
                  1. 3 days late submission
                6. Britt- late event request, CSO has no record of it
                7. Charging $10per person
                8. Mtn to fund, contingent on Rebekah approval- Chris, 2nd Navi
                  1. Abstain- Rachel
                    1. Event has been approved from last semester
                  2. Miscommunication regarding amount of money taken out of account-
                    1. Food through Bon Appetit
                    2. Late funding request
                    3. No profit, cost covers food and drink
                    4. Open to anyone
                    5. Geared towards 1Ls- how to eat, dress, network, big turnout
                    6. Estimated 50 people- food and wine cost = $773
                    7. Date- April 6th from 4-6pm
                    8. Funding request submitted- March 15
                    9. Mary- CDO co-sponsoring?
                      1. Rachel- no
                    10. Elise- students scrambling to attend approved legal professions events
                  3. Mary- CDO should participate and provide $150
                    1. Britt- agrees
                  4. Request being amended for 40- $668
                    1. can be amended if attendance is lower and excess funds will be returned to SBA
                    2. Nikki- minimizing costs by having wine donated, by new UOP rep – Patrick Henry

iii. new request $525 (w/ CDO sponsor help)

  • Mary, 2nd Elise
  • Abstain- Rachel, Sylvia, Chanel, Britt
  1. One and Done
    1. Nikki- inspire student to pass the bar first time
    2. shirts made for gad class, alumni panel from every walk of life for bar passing- failed 1st time, top 25% and bottom 25%
    3. 5:15-6:15pm to accommodate evening
    4. April 9th – Dean McGuire is holding a meeting for all graduating students who are involved in student leadership, at 5:45 before SBA meeting
    5. When Ernesto spearheaded this before, the pass rate increased
    6. Need student involvement from SBA
    7. Flyer to advertise free Bar resources – 1pg
  1. Britt- CSO has this prepared and can use it
  1. SBA Elections
    1. first meeting, session #2 tomorrow at 1pm
    2. Bryce leading and vote will be on TWEN
  1. Signatures will be available at 10:30 at CSO
  1. Commencement Speaker
    1. Sprankling
    2. Brungess
    3. Mootz
    4. Davies
    5. Levine

 

  1. Senior day is Tues- vote wont be held then

 

  1. Date to be set- weekend vote: SBA voting- April 14th- 17th

 

  1. Nikki to Sarah- chalk boards and make E class announcements to encourage voting
    1. Sarah to add to FB page and Mary to announce in classes too
    2. April 9th TWEN meeting

 

  1. Final meetings scheduling
    1. next meeting April 9th, last meeting April 23rd
  1. last meeting expect to run late
  1. Additional Discussion Topics (All members)
    1. Choir! Choir! Choir!
      1. Nikki- Dean Colatrella is excited about it
        1. this event helps with rankings because of notoriety, school is on campaign to boost rankings
        2. same day as admitted and prospective students Day and this event should help communicate McGeorge commitment to involvement and community
        3. important that SBA board attends to support – bring loved ones
        4. same day as PLSS and that event is after
          1. Chanel- advanced trial ad trial is before
        5. Focused decisions will be there with full red carpet and alumni
      2. Senior gift – Sylvia
        1. No longer want to do shirts, or coffee mugs as gifts
        2. New idea: mason jars- $4500 budget
          1. $2.74 per jar
  • no additional funds needed
  1. Senior Day- Tues from 4-6pm – Britt
    1. tabling by SBA
    2. Mary 4-5, Aoibheann and Chriss 5-6
  • Diploma frame
    1. Get credit card from Rebekah for payment
  1. Nominations for student commencement speakers that day
  2. Britt- announce in classes
  3. Email to SBA board members if students are not able to be at student day
  1. Stolls – Rachel
    1. Will be ordered this week
    2. orange with white piping
  • Individual positions- if wanted can have done by a local place
    1. Price responsibility on individual board member
  1. Sarah- can former board members can get the stoll?
    1. Rachel- yes
  2. April 9th Meeting = picture day 6:10 start
    1. 4:45 for One and Done graduating members meeting
    2. meet in courthouse at 6:05
  • SBA board meeting to start directly after
  1. Student rep events – Rachel
    1. $157 per rep for specific class rep budget
    2. Finals coffee and cookies
  • to be voted on April 9th
  1. Chris- Evening student’s last final event should extend here
  1. Adjourn meeting
    1. Mtn to Adjourn: Rachel, 2nd: Chris

 

Name of Chartered Student Organization (Primary Organizer) Phi Alpha Delta
Co-Sponsor(s) * Family Law
Event or Activity Name * Kickball Tournament
Has this event or activity been approved by the Office of Student Affairs? * In progress (Event Request Form already submitted)
Date your event or activity will take place * Saturday, April 22, 2017
Please describe the event or activity you are proposing * philanthropy kickball tournament open to all student, families, and factulty
Total estimated cost of event* $350.00
Total amount you are requesting from the SBA * $350.00
How much money do you currently have in your organization’s account? (be exact) * $0.00
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 40
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * interest expresses
How do you plan to advertise this event? * facebook, in classrooms
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes
How do you anticipate the SBA funds will be used (check all that apply) * ·         Food & nonalcoholic drinks

·         Venue rental fees
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * venue rental – 100
food – 150
shirts -100
Name * Rachel Tochterman
Phone Number * (916) 212-7461
Email * r_tochterman@u.pacific.edu
Title * Vice Justice

 

Name of Chartered Student Organization (Primary Organizer) McGeorge Public Legal Services Society
Co-Sponsor(s) * University of the Pacific, McGeorge School of Law
Event or Activity Name * McGeorge Public Legal Services Society Silent Auction
Has this event or activity been approved by the Office of Student Affairs? * Yes
Date your event or activity will take place * Friday, April 7, 2017
Please describe the event or activity you are proposing *
The Public Legal Services Society (PLSS) at Pacific McGeorge School of Law has held annual auctions since 1992 to benefit law students who are interested in public interest work (non-profit and government service). The auction benefits the PLSS Summer Grant Program, which encourages and facilitates law students in the pursuit of public interest legal careers. In 2014, the auction was attended by approximately 300 supporters, including federal and state judges, attorneys, lobbyists and law students. With their support, we successfully raised $45,000 in funds for the grant program.

Established in 1990, PLSS was formed by students who wanted to use their legal education to help the less fortunate. The students later created the PLSS grant as a way to help law students gain work experience with non-profit and government organizations that need legal interns but cannot afford to pay them.

The proceeds from recent auctions have allowed students to intern and assist vulnerable populations at organizations such as the Children’s Law Center of Sacramento, California Partnership to End Domestic Violence, California Rural Legal Assistance, and many more nonprofits. Additionally, student grantees have worked for the general public welfare in government internships, including the Sacramento Public Defender’s Office, San Joaquin County District Attorney’s Office, California Fair Political Practices Commission, and the Sacramento City Attorney’s Office.

Through the PLSS Grant Program, grantees have provided legal assistance to children, victims of domestic and sexual violence, immigrants, farm workers, low-income tenants, and the state and federal court systems. Students have also secured positions to serve in areas of public defense, water resources, child and elder care, and district attorney offices.
Total estimated cost of event* $12,000.00
Total amount you are requesting from the SBA * $3,000.00
How much money do you currently have in your organization’s account? (be exact) * $4,729.91
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 175
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * Past attendance, ticket sales, promotions
How do you plan to advertise this event? * Alumni outreach, email, flyer, facebook, blog, McGeorge Docket
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes
How do you anticipate the SBA funds will be used (check all that apply) * ·         Food & nonalcoholic drinks
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * Bon Appetit is providing the food for our event. We are still finalizing the costs but it will be more than $3,000.00; thus the entirety of the $3,000.00 requested from the McGeorge SBA will go towards food purchased from Bon Appetit.
Name * Ryan Mahoney
Phone Number * (415) 328-6763
Email * r_mahoney@u.pacific.edu
Title * Executive Board Member
Name of Chartered Student Organization (Primary Organizer) Phi Alpha Delta
Co-Sponsor(s) * 0
Event or Activity Name * Evening of Etiquette
Has this event or activity been approved by the Office of Student Affairs? * Yes
Date your event or activity will take place * Thursday, April 6, 2017
Please describe the event or activity you are proposing * Come join Phi Alpha Delta for the Evening of Etiquette, where we will learn how to appropriately dress and conduct ourselves in a networking or interview setting. Dinner and wine shall be served. Business casual dress code required.
Total estimated cost of event* $400.00
Total amount you are requesting from the SBA * $400.00
How much money do you currently have in your organization’s account? (be exact) * $100.00
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 50
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * prior attendance
How do you plan to advertise this event? * docket, facebook, classrooms
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes
How do you anticipate the SBA funds will be used (check all that apply) * ·         Food & nonalcoholic drinks

·         Alcoholic drinks
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * working with kevin for the exact number to cover appetizers and wine for students
Name * Rachel Tochterman
Phone Number * (916) 212-7461
Email * r_tochterman@u.pacific.edu
Title * Vice Justice

 

About Anthony Crisostomo

Student Bar Association President 2015 - 2016
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