Ballot submissions for Technical Corrections. Published: 7/23/14
Collection of votes ended at 11:59pm 7/22/14 by Kate Casey, counted 7/23/14 by Kate Casey
All amendments pass
Technical Corrections Amendment – Falcon 001
(b) Funding will be allocated to CSOs for individual events or programs that will most directly benefit the Membership. (i) SBA shall review all funding allocations. Funding allocations must be approved by a simple majority vote, unless the allocation is for more than $1,000.00 then it must be approved by a two-thirds (2/3) vote of the SBA Board. iii. Publicity. Funds may be used for the printing of material and the publicity of an event/program sponsored by the organization. A copy of any publicity, including flyers or brochures, shall be submitted with an expense form. All publicity for the funded event must give credit to SBA, using an approved, official logo distributed by SBA. (k) SBA specifically shall not fund the following: operational costs (i.e., office supplies, booth supplies, printing unrelated to publicity), clothing, personal gifts, insurance, and postage. (l) Funds shall be disbursed and accounted for consistent with Section 1.04 of this Policy (d) Any monies unspent by the CSO after the thirty (30) day period referred to in Section 1.02(c) (unless extended by the Treasurer) shall be transferred back to SBA. (f) Monies shall be allocated on a rolling basis until the funds are extinguished.
Votes: 8 Aye, 0 Nay
Participants: Kate Casey, Stephen Guichard, Neil Cacali, Aparna Agnihotri, Lexi Howard, Navdeep Singh, Dustin Kirby, Shoeb Mohammed
Additional comments: “Part (d) should not refer to unspent monies in my opinion, but monies more than 5 or 10% in order to avoid collecting de minimus amounts and increasing paperwork.”- Neil Cacali
Amendment – Casey 001
(b) Funding will be allocated to CSOs for individual events or programs that will most directly benefit the greatest number of McGeorge students or closely meet SBA objectives.
Votes: 8 Aye, 0 Nay
Participants: Kate Casey, Stephen Guichard, Neil Cacali, Aparna Agnihotri, Navdeep Singh, Dustin Kirby, Shoeb Mohammed, Lexi Howard
Amendment – Falcon 002
(e) Applications must be submitted/received in the Treasurer’s Mailbox in the SBA Office not less than four (4) academic weeks prior to an event or program. i. A review of the application is guaranteed up to at least two (2) academic weeks before the event date. (g) Late applications will be considered on a case by case basis. However, the SBA Board retains the discretion to deny an application solely on the factor of being a late submission.
Votes: 8 Aye, 0 Nay
Participants: Kate Casey, Stephen Guichard, Neil Cacali, Aparna Agnihotri, Navdeep Singh, Dustin Kirby, Shoeb Mohammed, Lexi Howard
Additional comments: “I would like the late submissions to have the presidents of the CSO come to us personally so we can determine the reason and if something came up last minute. This will allow us to understand the situation and not make assumptions as to why the late submission was made and give the clubs the benefit of the doubt.”- Neil Cacali “Agree there should always be discretion. There should probably also be a note with regard to how this is different for start u funds in the month of August.” Lexi Howard
Amendment – Falcon 003
Section 1.03 Events for Profit, Charity, or Scholarships. (a) Clawback provision – If an event makes a profit the CSO will be required to refund SBA the full amount of money granted or the full profit, whichever is less. The CSO must refund SBA whether or not the profit is for the CSO, charity, or a Pacific McGeorge Scholarship. If an event intends to make a profit but is unsuccessful in doing so, the CSO is not required to refund SBA. (b) Matching funds – If an event’s proceeds are going towards a charity or CSO scholarship, the CSO may request 1:1 matching funds. No refund to the SBA will be required for matching funds. (c) A CSO may request a combination of funds (Clawback and Matching) subject to subsection (a) and (b) restrictions.
Votes: 7 Aye, 1 Nay by Kate Casey
Participants: Kate Casey, Stephen Guichard, Neil Cacali, Aparna Agnihotri, Navdeep Singh, Dustin Kirby, Shoeb Mohammed, Lexi Howard
Additional comments: “Inconsistencies likely to occur.”- Kate Casey
Amendment – Falcon 004
Section 1.05 SBA Board Discretion Savings Clause Nothing within this policy shall limit the amount of funding the SBA Board ultimately grants in response to a CSO funding request.
Votes: 7 Aye, 1 Nay by Lexi Howard
Participants: Kate Casey, Stephen Guichard, Neil Cacali, Aparna Agnihotri, Navdeep Singh, Dustin Kirby, Shoeb Mohammed, Lexi Howard
Additional comments: “Does this clarify that there is no ceiling, but staty silent as to a floor? That is, if we are addressing this to clarify that the SBA can fund whatever it wants, should we also clarify here (or maybe it’s already clear enough in the rest of the policy?) that there is no guarantee of funding? It might instead read: ‘Nothing within this policy shall guarantee funding or shall limit the amount of funding the SBA Board ultimately grants in response to a CSO funding request.’”- Lexi Howard “I agree with the comments here particularly because it helps encourage CSOs to seek alternative funding.”- Shob Mohammed “I like this new provision to avoid an all-or-nothing approach. This avoids having to completely deny requests.”- Neil Cacali
