SBA Board Meeting Minutes 8.28.16
SBA Board Meeting Agenda (8/28/16)
Officer | Position | Presence |
Nikki Low | President | Yes |
Brittany Johnson | Day Vice President | Yes |
Chanel Saidi | Evening Vice President | Yes- via FaceTime |
Rachel Totcherman | Treasurer | Yes |
Aoibheann Cline | Secretary | Yes |
Brandon Chaidez | Representative at Large | Yes |
Sarah Papizan | 4E Representative | Yes |
Sylvia La Rosa | 3D Representative | Yes |
Mary Varni | 3E Representative | Yes- via FaceTime |
Navi Rai | 2D Representative | Yes |
Tyler Suard | 2E Representative | No |
TBD | 1D Representative | n/a |
TBD | 1E Representative |
– Nikki @ 6:04
Motion to Approve: Britt, Second: Chanel
Current Provision
Section 1.01 Eligibility for Sponsored Activity Grant Funding.
(f) Late applications will be considered on a case by case basis. However, the SBA Board retains the discretion to deny an application solely on the factor of being a late submission..
Proposed Amendment (8/28/16)
(f) Late funding applications will be considered according to the following guidelines:
(iv) Any request that is submitted more than four (4) weeks late will be denied.
SBA may further reduce funding allocations where CSOs have sufficient existing funds in their account to pay for the event. SBA may also utilize its discretion to determine whether further reductions are appropriate on a case-by-case basis.
– Agreed to as a board
– move to change proposed language non-alcoholic to language that conforms with McGeorge policies (Chanel)
– Motion to Approve: Nav, Second: Rachel
“CURRENT LANGUAGE
Section 1.03 Events for Profit, Charity, or Scholarships.
(a) Clawback provisions- If an event makes a profit the CSO will be required to refund SBA the full amount of money granted or the full profit, whichever is less. The CSO must refund SBA whether or not the profit is for the CSO, charity, or a Pacific McGeorge Scholarship. If an event intends to make a profit but is unsuccessful in doing so, the CSO is not required to refund SBA.
(b) Matching funds – If an event’s proceeds are going towards a charity or CSO scholarship, the CSO may request 1:1 matching funds. No refund to the SBA will be required for matching funds.
(c) A CSO may request a combination of funds (Clawback and Matching) subject to subsection (a) and (b) restrictions.
PROPOSED LANGUAGE TO WORK WITH
Section 1.03 Events for Profit, Charity, or Scholarships.
(a) Clawback provision – If an event makes a profit, the CSO will be required to refund SBA one-half (50%) the amount originally requested and funded from SBA. The CSO must refund SBA whether or not the profit is derived from a CSO, charity, or a Pacific McGeorge Scholarship. If an event intends to make a profit but is unsuccessful in doing so, the CSO is not required to refund SBA.
(b) Matching funds – If an event’s proceeds are going towards a charity or CSO scholarship, the CSO may request 1:1 matching funds. No refund to the SBA will be required for matching funds.
(b) A CSO may request a combination of funds (Clawback and Matching) subject to subsection (a) and (b) restrictions.”
Meeting Adjourned @ 7:32 – Nikki
– All in favor ]
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