Categories: SBA Secretary Notes and Minutes

SBA Board Meeting Minutes- 10.23.16

SBA Board Meeting Minutes 10.23.16

SBA Board Meeting Agenda (10/23/16)

Call to Order: 6:06pm
Approve minutes from 10/9/16 meeting
1. Motion to approve minutes: Sara moved, Nav 2^nd.
Approve Agenda for 10/23/16
1. Chanel motion, Rachel 2^nd
Funding Requests
1. Employment Law
  1. Brittant Berzin via phone presented
  2. Asking for $350 for mixer on Nov 8^th

$150 is being contributed from the CDO.

Chanel motion to approve funding request, Rachel 2^nd the motion.
Funding request approved.

LAMBDA:
1. Jared presented: ½ of the proceeds goes to the Levine scholarship
2. $1600 request. Event will cost $3,000

LAMBDA currently has $3700

SBA will give $1600 and claw back $800
Chanel motioned to approve for the 50/50 clawback. Mary 2^nd the motion.
Rachel abstained, everyone else approved. Funding request approved.

Music Law Society

Elections update
1. A lot of 1Ls showed up to run for elections.
2. Good meeting and a lot of interest and successful meeting
3. Evening students were very interested as well
4. Meeting tomorrow for all 1L candidates to let them know we are adults and don’t be shady.
  1. Day: noon
  2. Evening: 6pm
5. Campaign this week and voting starts Friday
6. Might have to push the election to next week because Twen is messed up/not set up
  1. If we get Twen working by Friday then we are in the clear and keeping original election dates
  2. If we push them back we will start elections on the 1^st
7. Amend Election bylaws
  1. Section 1.02:
    1. Requesting to change it to state: petitions shall be available no less than 14 days prior to the election. Must be returned no less than 7 days prior.
    2. Petition shall be provided by SBA and shall be returned no less than 14 days prior to the election and must be returned no less than 7 days prior to the election.

Chanel motion to approve the change re: the 14 days. Nav 2^nd.

Chanel motion to approve the change re: the 7 days. Rachel 2^nd

Update from Brandon on events
1. Event tomorrow the 24^th. Donuts for 1Ls in the morning and donuts for the evening students in the evening as well.
2. Mixer cannot be the date originally planned because there is a CDO conflict
3. New date for meet and greet for 1Ls: Nov 7^th from 5-6 @ McG house or Rotunda
4. By Nov 6^th Brandon to have a good idea of pricing and plan for breakfast for finals from Kevin at Bon Apetit.
5. Everyone jumped up to volunteer clubs to sponsor a day of breakfast.
6. Solidify it next week. Nov 28, 30, Dec 2, 6, 8 are the breakfast days
  1. Nov 29^thà MILS sponsored breakfast
  2. Dec 1^st à FBA sponsors breakfast

Dec 5^th à LLSA sponsors breakfast

Dec 9^th à JBC sponsors breakfast
Dec 7^th à PAD sponsors breakfast

Idea: make a BIG cute calendar showing the dates of breakfast and who’s sponsoring what day and what they are serving.

Meeting adjourned
1. Motion by Mary 6:31pm
2. Nav 2^nd the motion

Name of Chartered Student Organization (Primary Organizer)	Employment and Labor Law Student Association
Co-Sponsor(s) *	CDO
Event or Activity Name *	Employment and Labor Law Student Association Fall Mixer
Has this event or activity been approved by the Office of Student Affairs? *	Yes
Date your event or activity will take place *	Tuesday, November 8, 2016
Please describe the event or activity you are proposing *
On behalf of the University of the Pacific McGeorge Employment and Labor Law Student Association (ELLSA) we cordially invite you to join us for an evening of drinks and appetizers at our third annual Employment and Labor Law Fall Mixer on Tuesday, November 8, 2016. This mixer will give you the opportunity to network with McGeorge students who are interested in the fields of employment and labor law, as well as with other employment and labor law professionals in the region. This mixer will be held at the McGeorge House Patio from 6:30 to 8:00 p.m. The McGeorge House is located in the center of the McGeorge campus.
Total estimated cost of event *	$500.00
Total amount you are requesting from the SBA *	$350.00
How much money do you currently have in your organization’s account? (be exact) *	$162.00
Will this activity be open to the entire student body? *	Yes
How many participants are you expecting? *	35
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? *	Prior attendance and interest expressed on Facebook.
How do you plan to advertise this event? *	The Docket, Facebook, and through community connections.
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) *	Yes
How do you anticipate the SBA funds will be used (check all that apply) *	· Food & nonalcoholic drinks · Alcoholic drinks
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) *	$250 Food $250 Wine
Name *	Alexandra Poletti
Phone Number *	(434) 964-8490
Email *	a_poletti@u.pacific.edu
Title *	Treasurer

Name of Chartered Student Organization (Primary Organizer)	Lambda Law Students Association
Co-Sponsor(s) *	no
Event or Activity Name *	Fall Spectacular
Has this event or activity been approved by the Office of Student Affairs? *	Yes
Date your event or activity will take place *	Saturday, November 5, 2016
Please describe the event or activity you are proposing *	This is an event that showcases elements of the LGBT community to raise money for the Poile LGBT scholarship started by Professor Levine. The event main appeal is the drag show and silent auction.
Total estimated cost of event *	$3,038.00
Total amount you are requesting from the SBA *	$1,600.00
How much money do you currently have in your organization’s account? (be exact) *	$4,779.62
Will this activity be open to the entire student body? *	Yes
How many participants are you expecting? *	100
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? *	Prior attendance of years past.
How do you plan to advertise this event? *	We will put out flyers, facebook events . . . etc.
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) *	Yes
How do you anticipate the SBA funds will be used (check all that apply) *	· Food & nonalcoholic drinks · Alcoholic drinks · Printing & administrative costs · Venue rental fees · Security
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) *	Permit $25.00 Alcohol $469.53 Food $510.00 Decorations $385.00 Lighting $194.27 Printing $141.25 Venue $1,001.15 Sound $114.68 Misc. $42.83 _________________ Total 2,884.38 (however more expensive years has been $3,191.80; which averages to about $3,038).
Name *	Jared Boucher
Phone Number *	(715) 937-4624
Email *	j_boucher@u.pacific.edu
Title *	Vice President

Name of Chartered Student Organization (Primary Organizer)	Legal Music Society
Co-Sponsor(s) *	N/A
Event or Activity Name *	Michael Lorda Hosts How to License Music & Operate an Indy label
Has this event or activity been approved by the Office of Student Affairs? *	In progress (Event Request Form already submitted)
Date your event or activity will take place *	Friday, November 11, 2016
Please describe the event or activity you are proposing *	Interested in starting your own music label? Want to learn about licensing copyrighted music? Look no further! University of the Pacific Alumnus Michael Lorda, Chief Operating Officer of Unlimited Sounds, will be hosting a seminar about how to get involved in the music industry by starting your own label and how to effectively license copyrighted music.
Total estimated cost of event *	$150.00
Total amount you are requesting from the SBA *	$150.00
How much money do you currently have in your organization’s account? (be exact) *	$60.00
Will this activity be open to the entire student body? *	Yes
How many participants are you expecting? *	20
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? *	Previous attendance from our prior club meetings and events. As well as information from FB and general interest around campus.
How do you plan to advertise this event? *	Placing posters around campus, social media, and chalking classrooms
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) *	Yes
How do you anticipate the SBA funds will be used (check all that apply) *	· Food & nonalcoholic drinks · Printing & administrative costs · Other (specify exact items below in your line item breakdown)
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) *	Food-Subway- $116 Drinks-Water and Soda- $15 Printing Posters- $10 Gift to presenter-$9 + 21 (from our account)
Name *	Neil Negrete
Phone Number *	(714) 290-6990
Email *	n_negrete1@u.pacific.edu
Title *	President

Anthony Crisostomo

Student Bar Association President 2015 - 2016

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