SBA Board of Governors Meeting
Minutes
March 1, 2015, 1:00 p.m.
Called to order by: Ernesto Falcon, President
At 4:09
Present: Ernesto, Shoeb, Lexi, Dustin, Anthony, Stephen, Chanel, Christina
Motion to approve agenda: Ernesto
Second: Shoeb
Vote: Unanimous
Purpose of the Agenda: The Agenda establishes the mutually agreed upon schedule and structure of the meeting the SBA Board will endeavour to hold itself to in order to deliberate on official SBA matters in a timely fashion. The Agenda governs the procedures we will follow for the meeting including motions and length of discussion. The Agenda and the Minutes are open to motions to amend by the SBA Board prior to approval.
Public Comment: All students are welcome to the SBA office during a General Meeting and are encouraged to share with us issues of concern. The SBA will do its best to accommodate all requests to speak with the SBA Board.
Budget: Here is the current status of the SBA Budget
Votes: Votes will be recorded by voice vote and by the Chair issuing an opinion on the outcome. Any SBA Board member may request a vote by a show of hands to substitute for a voice vote. Online ballot votes must be approved by a majority of the quorum per the bylaws.
1) Approval of Agenda
2) Approval of Minutes
– February 15, 2015 minutes
Stephen requested an amendment under Amendment 3, para. 2. “Maybe we can list the appropriate pages to be posted on.” Instead of “Maybe we can designate the list of pages that can be posted on.
Motion to approve suggested correction: Ernesto
Second: Chanel
Unanimous
Christina and Shoeb abstaining as not present at the last meeting.
Motion to approve Minutes as corrected: Ernesto
Second: Chanel
Unanimous
Christina and Shoeb abstaining as not present at the last meeting.
3) Funding Policy amendment
Rule: 10 minutes for discussion and vote
Time: 1:10 pm
(Amendment § 1.01(i)(iv)- Stephen Guichard)
3rd Year Evening Representative Guichard proposes the following amendment to our funding policy (full text can be found here).
iv. Food and Drink. Funds may be used for food and drink that is non-alcoholoic and consistent with Pacific McGeorge’s food policy.
Presented by Stephen Guichard, suggesting the above change, noting the SBA would not be endorsing the service of alcoholic beverages but not prohibiting it, and further noting this is self-limiting due to requirements of Bon Appetit and cost. Discussion ensued. Should there be a limitation on percentage of funds used toward alcohol?
Stephen moved that this be put to an online Board vote.
Second: Anthony
In favor: All except Dustin
Opposed: Dustin
4) Election Code amendment
Rule: 5 minutes for discussion and deferral to online ballot
Time: 1:20 pm
(Amendment Section 1.05 – Dustin Kirby)
Dustin proposed the following amendment to our Election Code. Due to the restriction of Section 1.11 of the Election Code, this will be voted by online ballot in order to secure the entire SBA Board’s vote per Section 4.11 of our bylaws.
Section 1.05 Voting.
(a) All individuals of the Membership, including graduating individuals of the Membership excluding graduated members or members graduating in the academic year of the election being held, are eligible to cast one (1) vote for candidates for each Executive Office (EO) position and one (1) vote for their respective Representative (Rep.) position.
Discussion ensued. Dustin moved that the above change be put to a vote by the SBA by online ballot. Stephen seconded the motion. The vote was unanimous. This will be a two-part vote – do you agree to open this for a vote, and do you approve the policy change? There was further discussion.
5) Budget discussions and End of Year planning
Rule: 30 minutes for discussion and budget amendments
Time: 1:25 pm
SBA Treasurer has made the following proposal:
For my proposal of 8000, I plan to spend 1500 for 3 campus wide events equaling 4500. I plan to spend 2500 for an end of the year club banquet. The remaining 1000 will be allocated for club awards.
The Budget currently has us slated to spend $62,000 and we have $41,539 in funds not including current obligations and pending reimbursements. These are the current budget allocations of the SBA Board.
There was discussion about a CSO event in addition to or instead of the year-end of BBQ. We could use information from Administration on the idea of rainy day fund.
Agenda for March 15: (1) consider how much we are leaving behind for next Board; (2) proposal for CSO celebration event or combine with end of year BBQ.
6) CSO funding Requests
Rule: 35 minutes for discussion and votes
Time: 1:55 pm
a)
Crim Law Society request, presentation by Devina Douglas
Late request – submitted February 24th for March 13 event
Devina Douglas presented the event; revised balance is low. 33 attendees are needed for break-even; maximum attendance is 50. Discussion ensued. Devina provided additional details: 2 drink tickets will be included, and the maximum that will be spent on alcohol will be $150. The funding request is late because it wasn’t processed timely by the club. It was suggested that attendance be limited to one guest per McGeorge student.
Name of Chartered Student Organization (Primary Organizer) Criminal Law Society
Co-Sponsor(s) * Trial Advocacy
Event or Activity Name * Murder Mystery Party
Has this event or activity been approved by the Office of Student Affairs? * Yes
Date your event or activity will take place * Friday, March 13, 2015
Please describe the event or activity you are proposing *
The Premise? On Friday, March 13, the school will gather to select this year’s McGeorge Student of the Year Award. Five of McGeorge’s finest have been nominated for their academic success coupled with their dedication to improving the community around them through their extracurricular activities. Collectively, they have proudly represented the school in National Mock Trial Competitions, the Law Review and through their volunteer efforts with the National Defender Clinic, the local high school, the brand new Veterans’ Affairs Clinic, and finally bringing a day care center to campus.
Unfortunately, each of the nominees has a secret that could jeopardize their chances at winning this years competition, but only one of them has a secret that has made them mad enough to kill.
Total estimated cost of event * $755.00
Total amount you are requesting from the SBA * $640.00
How much money do you currently have in your organization’s account? * $115.00
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 45
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * Expressed interest based on our posters and who we have talked to.
How do you plan to advertise this event? * Posters. Facebook. Announcements.
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes
How do you anticipate the SBA funds will be used (check all that apply) * ● Food & nonalcoholic drinks
● Alcoholic drinks
● Printing & administrative costs
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * Food, as described below, for $415
Beverages: $150
Printing for flyers: $50
Misc paper goods: $75
Cake- $35
Flyer & Raffle tickets: $30
Line Item Breakdown of Expenses (upload) devina_douglas_march_13_2015.xlsx95.01 KB · XLSX
Name * Christopher Wolf
Title * Secretary
b)
LLSA funding request, presentation by President – Nickolas Saldivar III
Nick Saldivar presented on behalf of LLSA and provided an overview of the event. Ticket price is $25/person or $40/couple. General admission (non-student) is $35/person or $50/couple. Event at the Park, food provided by Cafeteria 15L from 6:00 – 9:30 p.m. They are working on donations and sponsorships.
Name of Chartered Student Organization (Primary Organizer) Pacific Latino/a Law Student Association (LLSA)
Co-Sponsor(s) * n/a
Event or Activity Name * 21st Annual Celebración de la Cultura
Has this event or activity been approved by the Office of Student Affairs? * Yes
Date your event or activity will take place * Saturday, March 21, 2015
Please describe the event or activity you are proposing * This is our club’s annual event celebrating Latino(a) culture on-campus, our community, and in the legal profession. This event was revitalized last year and received very positive feedback from the attendees. This year’s keynote speaker is Judge Consuelo Maria Callahan (Class of 1975). This event is supported and attended by our neighboring law schools, community leaders, and Sacramento’s La Raza Lawyers Network. The SBA will enhance our club’s ability to make this a premier McGeorge event showcasing our campus’s diversity and culture.
Total estimated cost of event * $8,881.80
Total amount you are requesting from theSBA * $3,000.00
How much money do you currently have in your organization’s account? * $2,476.93
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 75
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * Last year’s event drew 60 attendees. Based on last year’s successful event, we anticipate on attendance increasing to approximately 75-100 attendees.
How do you plan to advertise this event? * This event will be advertised via the Docket, Alumni Newsletter, Classroom Chalkboard, Posters, Email, Phone, and Facebook.
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * Yes
How do you anticipate the SBA funds will be used (check all that apply) * ● Food & nonalcoholic drinks
● Printing & administrative costs
● Venue rental fees
● Guest speaker (travel, speaking fees, etc.)
● Other (specify exact items below in your line item breakdown)
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * Please see attached breakdown.
Line Item Breakdown of Expenses (upload) llsa_sba_fund_request_02.20.2015.xlsx16.04 KB · XLSX
Name * Nickolas Saldivar III
Title * LLSA President
Additional documentation
c)
JBC Funding request, presentation by Joey Parkin
Late request – Submitted February 18th for March 10th event
Joey Parkin presented Limo Bar Hop on behalf of JBC; working with Sacramento Barristers Club and presented for that, but then it was discovered this is Limo Bar Hop in April (to be addressed by SBA Board at a future meeting). For today, we will consider the following request for the JBC General Meeting. This is a general recruitment event; food will be provided by In ‘N Out.
Note: funding request form online should be revised to add event time
Name of Chartered Student Organization (Primary Organizer) Junior Barristers Club
Co-Sponsor(s) * n/a
Event or Activity Name * JBC General Meeting
Has this event or activity been approved by the Office of Student Affairs? * Yes
Date your event or activity will take place * Tuesday, March 10, 2015
Please describe the event or activity you are proposing * Join the Barristers Club for our general meeting and learn about upcoming events in store. Food will be provided
Total estimated cost of event * $200.00
Total amount you are requesting from theSBA * $200.00
How much money do you currently have in your organization’s account? * $259.57
Will this activity be open to the entire student body? * Yes
How many participants are you expecting? * 25
What is this number based on? Prior attendance? RSVPs? Interest expressed on Facebook? Or…? * Prior attendance
How do you plan to advertise this event? * Facebook, classrooms
Do you (or a club representative) plan on presenting this funding request, in person, at an upcoming SBA meeting? (Required if your request is over $250) * No
How do you anticipate the SBA funds will be used (check all that apply) * ● Food & nonalcoholic drinks
Line Item Breakdown of Expenses (The costs associated with the items checked above must be included. Funding requests will NOT be granted without a sufficient line item breakdown of expenses.) * $200 food/non-alcoholic beverages
Name * Joey Parkin
Title * President
7) Student Petition for SBA to purchase coffee maker for Gordon D. Schaber Law Library for student use
2:25 pm
Rule 10 minutes for presentation by 1L Derek Ulmer
Derek requested a single-serve type coffee machine for use by students and presented the request. Discussion ensued.
Question: Is this something that would interfere with the Bon Appetit question? Who would maintain? Consider ecology matters, etc. Also, general suggestion that both Gazebo and Library should have hot/cold water cooler.
Mr. Ulmer has requested an opportunity to speak to the SBA Board about purchasing a coffee maker for the library for students to use during late night study hours. He has spoken with the Director of the Library and Grounds and Facilities about possible locations and has asked to present his findings to the Board and asks for our support.
Coffee maker proposed http://www.amazon.com/Keurig-K45-K40-Brewing-System/dp/B00EVT7X6U/ref=lp_2474054011_1_20?s=kitchen&ie=UTF8&qid=1425086519&sr=1-20
Funding Requests:
Note: 2/3 vote on LLSA needed
Crim Law
Discussion ensued.
Shoeb moved to fund at $490. Chanel seconded the motion. Discussion ensued about timing and discussion re reduction in funding for late funding.
In favor: Chanel, Shoeb, Lexi
Opposed: Stephen, Anthony, Christina.
Dustin abstaining.
Stephen noted his no vote is due to the lateness and Christina’s comments about clawback.
Dustin noted tiebreaker vote was needed; Ernesto voted against motion.
Motion failed.
Fund $490 with a clawback provision for anything remaining after a 50% match of their profits. Second by Shoeb.
Unanimous with Dustin abstaining.
LLSA
Question: Can they get $3,000 or less $150 start up funds.
Christina moved that we fully fund at $3,000 (or $2,850 if the $150 startup is excluded) with clawback provision for profits. Stephen seconded. Vote unanimous. Shoeb abstained.
3:00 p.m. Ernest departed and designated Shoeb
JBC
Dustin moved to fund for the full $200. Lexi second. Vote was unanimous. Chanel abstained.
Coffee Maker
Tabled for next meeting. Motion made by Stephen to table the discussion until the next meeting, seconded by Christina. All in favor with Dustin abstaining.
8) Adjournment
Chanel moved to adjourn, Dustin seconded, all in favor.
3:05 pm
Next meeting is expected to take place March 15, 2015 at 2 pm.
Respectfully submitted,
Lexi Howard
SBA Evening Vice President
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